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  • Writer's pictureCaroline Thomas

What is QuickBooks Online ADVANCED?

Updated: Sep 2, 2020

There is a lot of confusion out there about what QuickBooks Online Advanced is and what is not. For a little context, QuickBooks Online offers 4 versions of the software:


  • $25/month: QuickBooks Simple Start

  • $40/month: QuickBooks Essentials

  • $70/month: QuickBooks Plus

  • $150/month: QuickBooks Advanced


In this article, I am going to compare the feature set of the different versions starting from Simple Start to Advanced.



QuickBooks Online Simple Start has these core features:

  • Track Invoices, Checks, and Expenses

  • Capture and Organize Receipts and other attachments

  • Accept Online Payments (with approved QuickBooks Payments account) at 2.75% for credit card payment

  • Track miles

  • Create and Send Estimates

  • Track Sales Tax

  • Manage 1099 contractors (additional fee to create/file 1099-MISC forms)

  • Connect to banks and download transactions

  • Basic Financial Reports

  • Access to 1 user + 2 External Accountants

QuickBooks Online Essentials, has all the features of QuickBooks Online Simple Start, and:

  • Manage Accounts Payable (Bills)

  • Track time (timesheets)

  • Access to 3 users + 2 External Accountant

QuickBooks Online Plus, has all the basic features of QuickBooks Online Essentials, and:

  • Access to 5 users + 2 External Accountant

  • Track Project Profitability (Job Costing)

  • Create Purchase Orders

QuickBooks Online ADVANCED, has all the basic features of QuickBooks Online Plus, and:

  • Number of users is now up to 25 + 3 External Accountants

  • Additional customizable user permissions by role

  • Unlimited active accounts in the Chart of Accounts (limited to 250 in all other versions)

  • Unlimited Classes and Locations (limited to 40 total in all other versions)

  • Accelerated Invoicing: Import Invoices from CSV File and Batch Enter Invoices

  • Batch Enter Checks and Expenses

  • Customizable Workflows

  • Fathom Reporting App Included with the subscription ($40 a month value)

  • Enhanced Custom Fields: ability to search, sort and filter reports by custom field and customizable format for custom fields such as date, drop-down menu, etc.

  • Export Reports to Google Sheets

  • Revenue Streams reporting module: compare your income using multiple dimensions

There you have it!

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